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Church Secretary/Treasurer

Reports to: Senior Pastor

Schedule: Part-time position – 20 hours per week


Summary: This role performs clerical duties related to pastoral ministries, record keeping, scheduling, ordering, communication, and general church operations to assist in making church operations run smoothly.



  • Maintains confidentiality of all pastoral appointments, staff discussions and other privileged meetings

  • Assists with maintaining the official church calendar which includes meetings, showers, weddings, and other special events

  • Assists with maintaining other activity schedules for the bulletin

  • Assists with maintaining the church Bus/Van Schedule

  • Assists with maintaining the Fellowship Hall Schedule


Record Preparation and Maintenance

  • Prepares weekly printed bulletin– coordinates with volunteers and church personnel to include information for announcements and any special inserts

  • Prepares bulletins for memorial services and funerals when requested

  • Maintain the newsletter mail/e-mail list

  • Maintains up to date Phone Tree list

  • Maintains accurate and up-to-date membership rolls, including a master membership file and directory which includes addresses, phone numbers, email addresses, and related information

  • Acknowledge visitors and keep record of visitor cards

  • Maintains all church files

  • Maintain Deacon’s list of members and update changes when notified

  • Maintains all personnel and payroll records including time off for all employees

  • Enters records of tithes and offerings of individuals into the church accounting system

  • Assign new members number for offering envelopes – prepare information for New Member Committee members (offering envelopes, pictorial directory, membership list and Nominating Committee List)

  • Online giving reconciliation and ChurchTrac administrator.


  • Prepares and distributes the church newsletter

  • Assists with phone tree messages as needed

  • In the absence of the Senior Pastor, assists the associate pastor with advising staff and/or deacons of emergencies, illnesses, deaths and other events and concerns related to the church family

  • Notifies Card Ministry volunteers of new members on list

  • Mail out year-end contribution statements

  • Sends acknowledgement for memorial donations to both donor and family recognized

  • Send information to the association about church activities

  • Send out acknowledgements and thank you notes for special gifts, guest speakers, preachers, etc.

  • Place articles in the newspaper and any other media about special events


Ordering and Maintenance Activities

  • Tracks and orders office and cleaning supplies as needed, working with custodian and vendors to acquire the most economical purchase of materials and supplies.

  • Schedules maintenance for office machines as needed 



  • Greets visitors, answers phone, receives and makes calls for the Senior Pastor and other church staff as needed during office hours

  • Stocks offering envelopes, prayer cards, pens, and envelopes in the pew pockets in the sanctuary every week

  • Picks up mail and goes to the post office during office hours

  • Performs other duties, tasks and projects as assigned


Responsibilities of Treasurer include:

  • Maintain record of all church receipts and deposits, including backing up computer information

  • Post receipts and disbursements of all accounts

  • Post offerings weekly to church bank accounts

  • Prepare bank reconciliation statements monthly

  • Prepare monthly and annual financial reports for finance committee and monthly business meetings

  • Attend monthly business meeting

  • Assist with making timely government reports as necessary

  • Check and total all invoices when approved and inform responsible persons of their budget expenditures when requested

  • Receive and answer questions concerning financial matters and maintain a file of invoices, correspondence, and reports

  • Prepare and issue checks, by date due, in accordance to church policy

  • Provide documentation of all financial transactions and procedure to audit committee

  • Assist the finance committee in annual budget preparation as requested



  • Committed Christian dedicated to facilitating spiritual growth and maturity in self and others

  • Evidence of maturity and ability to exercise good sound judgment

  • Able to work effectively in a team environment

  • Good interpersonal skills

  • Detail oriented

  • Five years’ experience as administrative assistant, secretary, or related role

  • Once job skills are acquired must be able to work independently

  • Extensive computer skills in Word, Excel, Quick Books, with ability and willingness to learn other programs as needed.

  • Must be comfortable with the internet and have a basic understanding of gaining online access.

  • Excellent customer service and phone/communication skills


Evaluation and Compensation:

The Church Secretary/Treasurer works directly under the Senior Pastor and receives an annual performance evaluation. Compensation is reviewed annually

Send your resume to our Personnel Committee:

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